Guide: Clockify vs Toggl: Comparison and Review
Time is one of the most crucial resources in the world. All you can do is take time out for things that matter in the long run. Focus on things that deserve attention instead of wasting it on things that are trivial. That’s where time tracking apps come into the picture. So we’ll cover two such apps. Clockify is completely free to use and has all the essentials features you would like from a time tracking app. Buy Clockify Toggl is a more advanced time tracking app with some bells and whistles, along with a robust one feature set and multiple rate plans. Buy Toggl Let’s start.
1. Design and user interface
Both Clockify and Toggl have done an excellent job through their web and mobile app UI clean, accessible and easy to use. The user interface is almost identical for the web version, where you’ll find a timer at the top, recent time entries below and all the shortcuts neatly organized in the left sidebar.
You can quickly create a new item and start the timer in no time. That way you can focus on the job without wasting too much on the timer itself.
Toggl’s mobile app is a lot better than Clockify’s. Where in Clockify you can only use the timer feature and see previous entries, in Toggl you can also view reports and calendar. The calendar integrates with Google Calendar, but more on that later.
The timer works the same way on both platforms.
2. Clients, teams, projects and tasks
Creating customers, teams and projects is again the same under both time tracking apps. Just select the appropriate option from the sidebar and click Add to add a new name.
Here’s how the hierarchy works. First, you create clients you work for and they can be a person or a company. Under clients you create projects for different jobs. For me this is ideation, writing and proofreading. I would suggest that you keep it simple. I like that I could color code projects in Toggl, but that’s not possible in Clockify.
As you can see in the screenshot above, it can be confusing to create too many projects and mix personal and professional ones. You don’t use the timer for everything you do in your life. That is too much trouble. Keep it accurate and focus on keeping track of things that matter or areas where you need improvement. Toggl offers another one feature here that is Taken. You can use tasks to further divide your projects. For example, you are working on a website project. In that case, tasks could include creating a logo, icons, content, server optimization, and so on. Depends on your field, but can be very helpful. You can mark any task / project in either billable or non-billable and select your preferred currency.
You can now assign these tasks to different members of the team and make a time estimate that is essentially a deadline. That also gives you an overview of who is working on what and when each task is scheduled to complete. More convenient for teams. Finally, there are tags. I don’t usually use it, but you can mark tasks or projects with tags in both Toggl and Clockify like ‘mobile’or’ desktop ‘, depending on where you work.
3. Log time
That’s why you wanted a time tracking app in the first place. Register time. Again, for the most part, both Toggl and Clockify do things the same way, but there are subtle differences. You can use the Timer to highlight the project you are working on and be busy leaving the counter on.
Or you can enter the time manually, which is more convenient if you’ve done some work but forgot to record the time. It also allows you to edit previous entries if you want to correct the time logs.
Toggl understands that we are a forgetful race and that our attention spans are alarmingly diminishing. Hence, it sends reminders if the timer is inactive for too long – a gentle nudge.
Another handy one feature hidden in the browser extension is Idle Time. If the timer is running but no activity is detected on your desktop for too long /laptop, Toggl will calculate the idle time and ask you to automatically subtract that time from the total recorded time. Smart and handy.
4. Toggl Features
Pomodoro is a popular method of increasing productivity by taking a short 5 minute break every 25 minutes. Toggl has this feature in the free plan hidden in the browser extension. You can also choose to stop the timer during the break. Handy if you use the Pomodoro technique. Clockify also offers this, but only in the Mac app.
There is the timeline feature where Toggl keeps track of every website you visit and for how long. Do you spend too much time on social media? Toggl will let you know! Finally, Toggl integrates with Google Calendar so you can receive reminders to keep track of your calendar events and tasks right on your smartphone. Makes life much easier.
Clockify’s Chrome extension page says the team is working on Pomodoro timer, reminders and idle detection featuresOn the plus side, Clockify offers presence feature tracker so you know who was on vacation on a particular date.
5. Pricing, platform and integration
Clockify is free. Yes, there is no charge whether you are an individual or a company that works with teams. Clockify’s Plus plan, for $ 10 / month per workspace, allows team leaders to set goals and reminders for team members, lock timesheets, and create private bookings. The Premium plan, for $ 30 per workspace, offers alerts, project templates, and editing featuresClockify also offers a self-hosted version for companies that want more control over their data. That costs $ 450 / month.
Toggl’s free plan offers Pomodoro Timer, Idle Detection, and Timeline feature The starter plan costs $ 9 per user monthly. It allows you to add tasks, set alerts and provide advanced reports. With the Premium plan, for $ 18 per user per month, you can manage teams, set tracking reminders, set user roles, and control access levels. The main difference in pricing between Clockify and Toggl is that the former charges a price based on the workspace and the latter is cost per user. This makes Toggl more expensive, but also more expensive feature-Rich at the time of writing this guide Both Toggl and Clockify integrate with many apps and services such as Trello, Asana, Any.do, Basecamp and so on. Both also provide mobile apps for Android and iOS, have browser extensions for Firefox and Chrome, and desktop apps for Windows, Linux, and macOS.
Time Up
Clockify is a solid app and completely free with no ads. Toggl offers something extra features which you may or may not need. It’s difficult because both apps are well designed. Toggl is better for individuals because it offers a little extra features what Clockify is still working on. Clockify has a self-hosted version, but it is expensive. Toggl offers more control, but it’s not feasible if you have a large number of users, and that can be more expensive than Clockify. The next up: Do you want to use Toggl? Knowing more? Check out our in-depth review by clicking the link below.
Clockify vs Toggl: Comparison and Review: benefits
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